Vicki called the meeting to order at 2:30 PM.

Secretary’s Report:
Nancy reviewed the minutes from the October board meeting.  She will resend to the executive committee.

Martha read thank you notes received from Karen Vines for the president’s gift presented at the annual meeting and a note from Debra Burrows, 2008 Rookie award recipient.  Newsletter deadlines for 2009 were set as follows:  Spring newsletter – articles due Feb. 27 /posted to the website in March.  Fall newsletter – articles due September 30 / on the website in October.    

Treasurer’s Report:
Vicki reviewed the treasurer’s report submitted by Tom Walker.

• Checking Balance (as of 12.2.08) = $2,605.29
• Savings Balance  =  $5,388.76
• Investment Total  = $11,878.37

We discussed the need to make sure that the JCEP scholarship is promoted to all of the different association members, not strictly to the ESP membership.  The ESP budget was approved at the fall meeting.

Vice-President’s Report: 
Nancy will contact the current committee leadership to clarify who will be the committee chair and co-chair for 2009.

President’s Report:
Vicki will complete the Chapter Leadership report which includes the officers and committee chairs and submit the report to the national office.  National award applications are due March 1 and will include Mary Jo Depp-Nestlerode (DSA) and Elise Gurgevich (Mid Career).  Vicki is planning to attend the national meeting in Fargo.  Karen indicated she may attend the national meeting.

Old Business:
Annual Meeting Evaluation - Positive comments despite the scheduling challenges at Seven Springs.  Fall meeting will depend on whether there is an all college conference which JCEP will decide.

JCEP regional meeting is February 10 & 11 in Orlando, Florida.  Officers are encouraged to attend.  National provides $300 which is then split between those attending towards registration fee, lodging and travel.  Individuals are responsible for the remainder.

New Business:
Future meetings are as follows:
(Martha will set up conference calls on the following dates from 10:00 AM – noon.)

• Tuesday, February 24 
• Thursday, April 16
• Tuesday, June 9

(The meet me call number will be 814.865.4436 for all three calls.  A reminder will be sent prior to the date.)

• Wednesday, August 19 will be at 5:00 PM at the Allen Street Grill in State College.  (Karen will make the reservation.)
• October meeting will be determined based on fall meeting plans.

Vicki will submit an article regarding the Extension Memories publication to the national newsletter.

Nancy will submit an application for the PILD scholarship.

Vicki will send a note to Don Fretts expressing support from ESP for the 2013 Galaxy Conference and ask for the opportunity to review the proposal before it is submitted.

We discussed including additional fee for professional development with meeting registration fees which would then be applied to membership dues.  Both the ag and 4-H associations have adopted this practice for their professional meetings.  It would involve more record keeping for the treasurer and membership chair.  More discussion on this item will need to occur before changes are made.
 
ESP National meeting dates:
September 13-16, 2009  Fargo, ND
October 12-15, 2010 Snow King Resort, Jackson Hole, WY

There being no further business, the meeting was adjourned.

Martha Gregory
Secretary