Minutes ESP Board Meeting
Tuesday, June 3, 2008
Meeting called to order at 1:30 PM. Those on conference call were Tom Walker, Karen Vines, Vicki Lewis and Nancy Kadwill. Karen reviewed the agenda.
Secretary’s Report:
Minutes from the April 7th meeting were approved as corrected and will be posted to the web.
Newsletter: suggestions for the next one include getting articles from Vicki on the PILD meeting; Karen to help get articles and photos from the Galaxy meeting and especially regarding the Friend of Extension; Nancy to do article covering major award winners from our state; Karen will send out reminder regarding deadline of September 24th for newsletter articles to be to Kadwill; hopefully we will have more information about the October JCEP meeting in Seven Springs and more details about the speaker we may be sponsoring.
Treasurer’s Report:
Approved to file for audit as written. As of May 30th the account balance was $5,296.74.
No new report at this time on the investments as those reports are not issued monthly. As a result of a few minor deposits, the total balance in account as of June 3rd is now $5,357.74. We did get reimbursed from annual meeting (Daney Jackson) for $289.63.
JCEP scholarship: still have not gotten money from PACAA and PAE4-HA. Karen and Vicki will check on this at the next JCEP planning meeting scheduled for June 9th.
Vice President’s Report:
Trying to get one deadline for all awards; aiming for September 1st; Vicki will be contacting all the committee chairs to have this done.
Vicki will write an article for newsletter regarding PILD. She traveled with others and that helped cut our costs (van from State College). She praised the event and encouraged others to attend whenever possible.
President’s Report:
JCEP fall meeting- Daney may take us up on our offer to pay keynote speaker as part of our professional development money; (up to $3,000 is in the budget representing this and last year’s budget). Since we are supporting this, we will have a representative (Beth Raney) on the planning committee to select the speaker. This is for the meeting at Seven Springs in October.
Tentative schedule includes: starting with the speaker from 12:30 -2:00 PM; then program teams until 5:15 PM; then technology and poster exhibits. We hope to get some advertising in exchange for sponsoring the speaker (such as brochures on tables, table top display, officer at the head table, etc.). Karen needs to try to get the ESP display from national. Wednesday morning is for program teams; lunch; afternoon association business; night is banquet for all associations; Thursday for association business/meals/awards. We are looking at when we can have our awards/meeting. After some discussion, we will try to request the Tuesday evening (October 28th) for dinner/awards and meeting. Karen and Vicki will work on this on the JCEP planning meeting call.
They will also check on how registration will be done to avoid confusion. We prefer a central registration and perhaps have membership renewal not be part of that but be separate.
2008 national awards- Bill Roberts has been selected as a National Friend of Extension. We would like to help support his expenses as needed. Karen will also check with Daney about support for him; perhaps look into other county-based sources and other avenues of support for Bill (since he is a volunteer). We discussed trying to “negotiate” trading a bit of speaker expense support in exchange for Bill’s support. Karen will work on this.
National Awards Ballots- all these major awards have been announced and are on the web.
Past-president- no report today
Old Business:
Galaxy - Karen attending at this point. She will send an email asking membership who plans to attend and if they would like some states night out event. Knowing who plans to attend and who might still be looking for roommates might be helpful.
No new report on the New York 2011 meeting.
New Business:
Professional improvement financial management idea- still a good one but we are probably maxed out on our expenses at this time. Karen will contact Nancy Crago and ask if she would consider applying for a mini-grant from national ESP to do the financial management session for our chapter in the future.
Vicki to check with chair of nominating committee to remind him about getting a slate of officers ready for the fall meeting. At this point it is mainly getting nominees for Secretary since the current secretary and vice-president move up.
Meeting adjourned 2:45 PM.
Next meeting call will be August 12th at 2:00 PM. Karen will make arrangements.
Respectfully submitted,
Nancy M. Kadwill
ESP Secretary
6/08
