Epsilon Sigma Phi Board Meeting Minutes
April 7, 2008 Conference Call

Meeting called to order at 3:00 PM via conference call.  Those on the line included: Karen Vines, Vicki Lewis, Tom Walker and Nancy Kadwill.

Secretary’s Report: Nancy Kadwill
It was m/s/passed to accept the minutes from February, 19, 2008, as posted on the website.

Treasurer’s Report: Tom still had not received the dollars from the other associations for the JCEP scholarship and will continue to check on that with them again. Balance in checking account as of April 7, 2008 is $4,920.11. Investment accounts: 1.) $7,781.40 and 2.) $7,516.31 for a total of $15,297.71. Report approved for audit.

Vice-President’s Report: Members have been assigned committees and those are posted on the web. All should be up-to-date in that area.

PILD- Vicki Lewis plans to attend and represent us. She didn’t get the scholarship she applied for so we will help support her (depending on budget needs) expenses.

President’s Report:
ESP National Meeting- New York is getting ready for the 2011 national meeting and will be ready to promote it soon. Seems they are leaning toward hosting it at Syracuse (not Saratoga Springs). They will handle registration and tours, etc. Other states in the region will be volunteering once New York lets us know what their needs are for the meeting.

PA JCEP Meeting- Vicki and Karen attended; there was discussion about trying to do a better job of the associations planning together to avoid conflicting events; also discussed having an opportunity for all four associations to share and showcase awards through a “showcase of excellence”. This would help share what is offered, what is being accomplished by members,  and how to more successfully apply for some of the awards.

We should consider posting more examples of past winners applications or awards synopsis/proceedings on the website as a learning and promotional tool.

Karen reminded us to vote ASAP for the national awards on line.

Past President’s Report- Fred was not able to join us on the call.

Old Business:
Reception at In-Service- seemed to go well even though we could have used more people. Still setting a few bills.
Professional development: remember we still have some unused dollars towards this; we will check to see if there is anything we need to do for the fall meeting in this area.

New Business:
National Galaxy Meeting; Karen gave us reminders about the dates and hotels. See the national website for details. Remember the early bird deadlines for best prices. Karen plans to attend the meeting. Tom expressed interest and will let us know if he plans to also attend. Nancy would like to attend but may not be able to do so without financial support. She is also on a Galaxy planning committee working with the first-timers orientation and other special events.

Due to conflicts, we rescheduled the August board meeting call to Tuesday, August 12th at 2:00 PM. Karen will work out the call details and let us know.

Meeting adjourned 4:00 PM

Respectfully submitted

Nancy M. Kadwill
ESP Secretary