Minutes
Alpha Omicron Chapter Board Meeting
Epsilon Sigma Phi
December 4, 2007

Karen called the conference call meeting to order with the following people on line: Rich Stup, Nancy Cadwill, Fred Davis, and Vicki Lewis.

Past President's Comments
Fred commented that he thought the Annual Meeting had gone well; thanked those who were responsible; pleased with the attendance.

Secretary's Report
Minutes were accepted as printed and distributed.
Nancy and Vicki agreed that Vicki would complete a draft of the minutes and send to Nancy for review.
Newsletter deadlines: Spring-Feb 11; Fall-Sept 24. These dates allow for maximum information to be distributed to membership since the Galaxy Conference is Sept 15-19 and the date (tentative) for 2008 Annual Extension Conference is Oct. 28-30.

Treasurer's Report
Rich reported a balance of $5,926.54 in the checking account and $5,365.63 in savings. He reminded us that the budget had been approved and the changes that were suggested in the annual meeting will be made and the budget posted on the website. He reported that the other three associations give money for the JCEP scholarship and these funds have not yet been received. ESP presents that scholarship on behalf of the other associations. He will invoice the other associations for their amount. He also reminded us that Daney had committed $200 to each association to offset costs of their meetings and that money had not been received. Rich will check with Cindy Cunes to get this money. Fred asked about a statement of expenses versus income for the annual meeting, but this information from Amy Gregor has not been provided. Rich will also see that the audit is done. He reminded us that the auction raised $100 more than he originally reported. This is money for the National Endowment. Rich is showing 35 total members at this time, with 5 new members. Rich asked about whether or not to assess a late fee for paying dues late, and it was decided to table this idea for now and let the committee make a recommendation before annual meeting in 2008.

President's Report
Karen reported on her conversations with other state leaders with regard to hosting the 2011 Annual Meeting. From the survey that was taken, it appears that more people want to go t o New York than to Pennsylvania. Some of the potential locations are: Albany, and Saratoga Springs. New York is trying to decide on other locations. Karen is keeping in touch with the New York delegation about our role in the conference. She reported that on the JCEP Conference Call, the Ag Agents did apologize for having a conflicting event during our annual meeting. The 2008 Awards submission date to National is March 1. Karen reported that the new officer report has been sent.

Old Business
Due to low registration, we will cancel the reception planned in December during inservice and plan to do it in the Spring. Extension Memories: Fred will communicate to Guy Temple that we have a total of $350 for this project. Rich will clarify in the budget that the line currently identified as "JCEP" will be renamed "Officer". Preliminary price check by Karen indicates that it will cost $840 for her to go to Florida. For planning purposes, it was decided that the President and Secretary will go every year and the treasurer in alternate years. Vicki will go in 2009 and split the reimbursement with the treasurer.

New Business
Vicki will contact the nominating committee to find a treasurer to serve in that job since Rich is leaving the University. PILD attendee: Vicki?? Karen reminded us that the RFP is out for September 15-19 Conference in Indianapolis. There is a $250 stipend for presenters. Bank statements will go to Karen for now, until we find a new treasurer. Rich's biggest concern is about the statements having a current address. Karen indicated that her goals for the new year are: To attract new members and explore the dues structure; To play a role in transition process by planning a "dealing with change" professional development opportunity; To clarify the issues about recognition and awards, perhaps with a session that includes all associations and their awards chairmen; To have more award applicants.

Meeting dates: Feb 19, 1:30; April 7, 3:00; June 3, 1:30; August 19, 1:30; October 7, 1:30. All will be conference calls except for the April date which will be face to face, and Karen will find a place.

Respectfully submitted

Vicki Lewis