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2006 National ESP Auction
Epsilon Sigma Phi - Alpha Omicron Chapter
Board Minutes
March 7, 2006 - 9:30 - 10:30 AM
Conference Call
Shirley Bixby, Fred Davis, Jeff Myers, Michelle Rodgers, Karen Vines Attending

Secretaries Report - Vines -

  • The minutes from our January meeting were approved as received.
  • Karen will be meeting with Peg this afternoon to learn mechanisms for posting information directly on the web-site such as meeting minutes.
  • New members have all been added to the listserv. Karen is in the process of updating contacts with life members via e-mail. Thanks to Shirley for her assistance in sorting through the non-active members on the listserv so we could clean this up.
  • Newsletter deadline is fast approaching. At present there are three articles. The balance sheet prepared by Shirley this morning can be included. Karen will send a general reminder out to the listserv for general information. Fred will remind the committee chairs to send committee reports.
  • Template provided by Peg was acceptable to the group.

Treasurer's report - Bixby -

  • The current balance is $7898.23.
  • Outstanding bill - JCEP Scholarship. Bill submitted to national for officers participating at the NE regional meeting. Shirley needs account number from Jeff for funds. Karen's was included in e-mail with itemization of expenses.
  • Additional $104 in income was received from the All College Conference banquet.
  • Membership numbers remain the same.

Vice-President's Report - Davis -

  • Six committees still need chair-elects and all but one committee needs to identify goals for the coming year. Fred will send a reminder.
  • Fred will send the link for the Achievement in Chapter Membership application to Cathy Bowen so she can submit this for the chapter. It is due May 1.

PA JCEP - Jeff reported on the conference call held since our last meeting.

  • Dates - November 1 and 2, 2006. Committee is looking at four possible locations.
  • Agenda - Has ESP Luncheon occurring from 10-1 opposite the PACAA Board Meeting as in the past. Efforts to adjust this not meeting with positive response.
  • Joint Banquet is scheduled for the first evening of the meeting. Each association will have 12 minutes to make presentations and will present generally their 3 most prestigious awards.

NE JCEP Regional Meeting - Myers, Davis, Bixby and Vines attended representing PA ESP in addition to Nancy Wallace and Nancy Crago.

  • Responses were positive. It was unfortunate more states were not represented.
  • Nancy Wallace was elected as NE Region second vice president.
  • The national ESP auction brochure/letter was provided in participant packets.
  • Possible items discussed for the National ESP Auction were beach trips, photography, Naval Academy memorabilia
  • Maryland requested that we provide 200 items for hospitality bags. Michelle will explore the possibility of purchasing some form of Hershey bar. Jeff will see about getting some small pretzel packages donated.
  • Jeff will check with Dennis regarding the certificates for retirees. He will also review the Chapter Merit Recognition Program.
  • There was brief discussion regarding whether or not we need a public issues committee to match the national committee structure. Michelle indicated that when the committees were realigned three years ago to match national, she was certain this was covered under another of our existing state committees. Fred suggested he might review the possibility of having this as a goal for the executive committee. Mary Jo Depp-Nestlerode currently serves on the national committee and might be a good reference.

Applications:

  • Jeff has received the following applications from our membership for national committees:
    • Public Issues - Mary Jo Depp-Nestlerode, reassignment
    • Global Resourses - Duane Stephenson, new assignment
    • Resource Development - Jeff Myers, new assignment
  • Angus Professional Development Scholarship - Tom Weber has applied
  • Administrative Leadership Application - Dennis did not submit application. Jeff will check to see when the deadline is. If it is March 10, he will communicate with Dave Rynd, Mike McDavid and Brenda Berkatowicz to see if any of them want to apply to attend this year for the first time.
  • National ESP RFP's - Membership are included in applications by:
    • Jeff Myers on proposal with Deb Maddy from Oregon
    • Karen & Neal Vines
    • Michelle is serving on the committee and is reviewing applications as they are received.

National ESP Auction - Michelle will send brief article and brochure to Karen for inclusion in the newsletter.

Extension Reaching Out to Multicultural Communities: At Home and Abroad -

  • We all need to encourage participation.
  • Fred will communicate with the membership and awards committees to have membership materials and international program award applications provided at the sessions. Membership materials consist of both the application and the benefits brochure.

2006 Goal Review

Submit article for 2006 ESP Connections (250 Words)

  • Michelle submitted the January article. Thanks, Michelle.
  • April - Shirley will follow-up with Mary Jo on an article related to the international theme of our annual conference, also highlighting professional development opportunities and experiences of our membership.

Fred will be away for a couple weeks and is in the process of rebuilding his contact list so requests our patience.

Our next board meeting will be via conference call on April 11, 2006 at 9:00 AM.

There being no further business, President Jeff adjourned the meeting.


 

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